Privacy

Your privacy is important to us

Last updated: October 22, 2026

Information relating to the protection of personal data

The information provided below is intended to inform you about our practices regarding the collection, use and disclosure of the personal data that you provide to us. This applies to the EXIA website (www.exia.ca) and to all authorized subsites that expressly adopt the Policy, display it or contain a reference to it, including this site.

Collection and use of personal data

We may collect personal data that you voluntarily provide to us when:

• you ask us for information about our services;
• you send us questions;
• you subscribe to our services; and
• you submit your resume in response to a job posting on our website.

The personal data you provide to us may be used to communicate with you to respond to your inquiries, to fulfill your subscriptions or to evaluate your application for employment. This data will be kept for the duration established depending on the reason for which it was collected.

Specifics of this site

• Contact form: we collect your work email, your company name (optional), your message and the address of the page you sent it from, solely to respond to your request. You consent to this by ticking the box provided before sending.
• No cookies or tracking tools: this site does not use cookies, analytics tools or advertising pixels. Fonts are hosted on our own servers.
• Technical logs: our server records the IP address, browser type, requested page, and date and time, for security purposes. These logs are automatically deleted after 30 days.
• Providers: the site is hosted on Microsoft Azure and form messages are sent through Microsoft 365. These providers may store information outside Quebec; where this is the case, EXIA ensures that it receives adequate protection.

Disclosure of personal data

We may also share the data you provide to us with the service providers we deal with to perform services on our behalf. These may include third-party content providers who provide support for event registrations, streaming EXIA videos, or sharing EXIA content on social media. Under their contract, these providers are not permitted to use or disclose this data except as necessary to provide the services or comply with legal requirements. Additionally, we may share personal information in accordance with your instructions, such as when you register for a webinar or pay for a service. We may also disclose information about you when required or permitted by law.

EXIA personal data protection measures

We take reasonable physical, technical and administrative security measures to protect against unauthorized access to, and against any unauthorized use or disclosure of, the personal data you voluntarily provide to us.

Please note that EXIA cannot be held responsible for the personal data that you publish on public spaces, such as our blogs where applicable. All visitors to our website have access to these public areas and, therefore, these are not covered by the scope of this Policy.

Access, review and correction

You have the right to access your personal data. For legitimate reasons, you may correct your personal data or object to its processing. You also have the right to request that your personal data be provided to you in a structured, standard format. To submit such a request or make a complaint, please email confidentialite@exia.ca.

To the extent permitted by applicable law, you have the right to lodge a complaint with the competent data protection authority, Quebec’s Commission d’accès à l’information, if EXIA does not respond adequately to your request.

Links to non-EXIA websites and third-party applications

This website may contain links to third-party websites and applications not affiliated with EXIA (such as YouTube for videos, Google for maps, X feeds, LinkedIn and Facebook, among others). EXIA accepts no responsibility and cannot offer any guarantees regarding these third-party websites and applications. Consequently, EXIA is not responsible for the personal data protection practices or the content of these websites and applications, which are subject to their own personal data protection policies. If you choose to use these links, we encourage you to review the privacy policies of these third-party sites before submitting any data about yourself to them.